July 23, 2024

Top 2 Ways to Export Office 365 Mailbox to PST Format

Export Office 365 Mailbox to PST Easily

Introduction: Sometimes users need help exporting Office 365 Mailbox to PST. So, today 

we will help you to solve your query. In this blog, we will share with you the simplest approach to transferring emails from Office 365 to PST.  There are multiple solutions available to Export Office 365 Mailbox to PST. In this article, we will discuss the best solutions. You will get two methods to solve your query your solution. The first one will be a simple manual method and the other one is a professional method. Before moving ahead, let us know the reasons to Backup Office 365 email to PST

Causes Behind Exporting Office 365 Mailbox to PST

There are multiple reasons behind the conversion of Office 365 Mailbox to PST. Some of the points are mentioned below.

  1. PST data can be easily shared even with a non-Office 365 user.
  2. Saving the data in PST format helps to free up Office 365 email storage space.
  3. Users can quickly restore suddenly deleted emails.
  4. It saves the data securely.

After discussing the reason, we will see the solution part. Let’s start with the manual method.

Manual Approach to Export Office 365 Mailbox to PST

The steps of the Manual Approach are mentioned below. Follow these steps carefully to Save Office 365 emails as PST:

  • Firstly, sign into the online access account of the Microsoft 365 Admin Centre.
  • Now, Click on the gear icon to view all the Outlook settings.
  • Tap on the Export Mailbox option to create PST files from Office 365.
  • In the new window, the export process will start and it may take up to 4 days to get complete.
  • After completing the process, you will get a download link to PST files via your email.

These were the steps to transfer Emails from Office 365 to PST using the manual method. However, the process of the manual method is lengthy and too- much time taking process which wastes your time. So, we have to find another perfect solution to overcome these limitations. You can try the Professional solution to get the best result.

Professional Method to Export Office 365 to PST

You can take the help of the MacSonik Office 365 Backup Tool to solve your query. This tool helps you to export Office 365 mailbox to  PST, MBOX, EML, & CSV file formats on macOS. It allows the backup and restore of Office 365 accounts with all its impersonation accounts of Office 365. Using this tool, users can backup Office 365 Mailboxes Locally to various file formats such as PST, EML, MBOX, CSV, PDF, etc. Furthermore, the software runs on all versions of MacOS.

Advantages of Office 365 Backup Tool

The advantages of this tool are as follows:

  • This software offers a Mail filter & task filter option to download Office 365 Mailbox to PST from a specific date range.
  • It gives you a premium option to  Migrate Data to Different Cloud Servers such as IMAP, and Office 365.
  • Its advanced Save Output by Chosen Folder Name feature helps users rename the resultant folder name.
  • Moreover, you can also Restore PST Data to your Office 365 Account. Simply, you have to tap on the restore option after installing the Mac Office 365 backup.

Steps to Convert Office 365 Mailbox to PST 

  • First, download and open the MacSonik Office 365 Backup Tool on Mac.
  • Hit on the backup button and proceed to Next.
  • Log in to the Office 365 account with the O365 credentials.
  • Choose the mailbox option from the right side and tap on the Next button.
  • Mark the required mailbox items from the tree-structured list and proceed to Next.
  • Select PST from the save-as menu and apply the additional features of the tool.
  • At last, hit Convert to start the conversion process.

These were the steps of the professional tool that you have to follow for Exporting Office 365 Mailbox to PST. So, follow the steps carefully to make the conversion process easy.


We hope that we have solved your query completely. In this article, we have told you the two methods for solving your query and you have also seen the limitations of the manual method process So, we will suggest you go for the professional method. This tool has no limitations and it will help you to Export Office 365 Mailbox to PST easily.