May 29, 2024

2 Techniques to Save Outlook Emails & Attachments to PDF Documents


Introduction: Everyone is aware that Microsoft Outlook is one of the most widely used email programs available today. It offers excellent communication tools for a seamless emailing experience. The whole mailbox contents of Microsoft Outlook are saved as PST files. Outlook users may need to save emails from Outlook as PDF files with attachments for a variety of reasons. Therefore, we will discuss how to save Outlook emails as PDFs from Outlook 2016, 2013, 2010, 2007, and all previous versions using both professional and manual methods. To learn more about the solutions to the often-asked question “How to save email from Outlook as a PDF,” continue reading this page.

There are an infinite number of questions about Outlook email to PDF conversion that people ask online. Users can instantly or manually complete the PST to PDF conversion process. Here, we’ll provide both methods, so you can convert Outlook PST files to PDF documents without worrying about losing or changing any data.

How to Save Outlook PST Emails by Hand into PDFs

The procedures listed below can be used to manually convert PST files into PDFs:

  • Start your computer and open Outlook 2019/2010 or any other edition.
  • From any Outlook inbox folder, open any email.
  • Click the File menu, then choose Print.
  • From the drop-down menu, choose “Microsoft Print to PDF” as the printer option.
  • At this point, select Print.
  • Choose PDF as the “Save As Type” and, before clicking “Save,” provide the file name.

By using a manual procedure, users can save Microsoft Outlook emails into PDFs with this method.

Cons of Using a Manual Technique

Users can utilise the manual technique if they need to save a few Outlook emails in PDF format. However, if you need to convert a lot of Outlook emails to PDF, this isn’t the most suitable choice. Not only are attachments not exported with email messages but they are all left behind. In addition, you must continuously adjust print settings to complete the operation. Thus, the majority of people wish to go with the most dependable and credible option.

Expert Method for Saving Emails from Outlook as PDFs

Those who wish to circumvent all of the aforementioned problems can utilise third-party programs. A reliable and efficient tool is the WholeClear PST to PDF Converter Software. It was designed especially to hold PDF attachments from Microsoft Outlook emails. The application offers the ability to preserve all email attachments, formatting, and content in their original, unaltered state. It was designed with an intuitive and basic user interface, making it simple to use for both professional and non-professional users. Users can export any large-sized PST file from an Outlook folder to PDF format using this program since it does not have any file size restrictions.

Use an automated professional solution to save emails from Outlook as PDFs.

  • On your Windows computer, download, install, and start PST to PDF Converter.
  • Select Outlook PST files by utilising the “Add Files” menu.
  • Choose which folders to convert from the list that displays after importing Outlook emails.
  • To answer the question “How to save email from Outlook as PDF,” click “Saving Options” and select “PDF.”
  • Next, select file name settings and destination directory under the PDF option. The Outlook to PDF conversion will then start when you click the Convert button.
  • The program will display the message “process completed successfully” after the procedure is complete. Then, to finish the procedure, click the OK button.


A comprehensive solution for bulk converting Outlook emails to PDF files is the WholeClear PST to PDF Converter. It does not put the data items in danger at any point during the process. One advantage of automated software is easy and quick conversion. Additionally, all Outlook versions—2019, 2016, 2013, 2010, 2007, and 2003—support the creation of PST files. The process of converting all of your Outlook PST file data to PDF format will just take a few minutes. It maintains the security of the data. The program works with every version of Microsoft Windows and Outlook.