June 16, 2024

Solution and Benefits of Exporting Outlook Emails to PDF (2023-2024)


Introduction: Are you grappling with the project of changing a multitude of Outlook emails to PDF? In this article, we explore the reasons behind the desire for such conversions and gift every manual and automated strategy to make the process seamless.

Reasons for Exporting Multiple Outlook Emails to PDF:

Cross-Platform Compatibility:

  • Easily access Outlook emails on various devices and operating systems.
  • PDF format ensures compatibility with Mac, Android, and other platforms.

Legal Evidence:

  • Courts often require digital evidence in PDF format, making it the standard for submissions.
  • Convert Outlook emails to PDF for legal documentation and presentation.

Printing Accuracy:

  • Preserve the original formatting of Outlook emails when printing multiple copies.
  • Ensure correct printing by converting emails to PDF before reproduction.

Manual Method:

If you have a manageable number of emails, the manual method allows you to convert Outlook emails to PDFs individually.

  • Select the desired email in Outlook.
  • Navigate to File > Save As.
  • Choose the destination and filename in the Save As dialog box.
  • Click Save after choosing HTML as the “Save As Type.”
  • Open the HTML file in Microsoft Word.
  • Go to File>>Save As, choose the destination, and select PDF (*.pdf) as the file type.

Cons of the Manual Method to Export or Print PST Files to PDF

  • Time-Consuming Process: Manually changing every electronic mail from Outlook to PDF can be a time-consuming venture, especially while coping with a large number of emails.
  • Limited Batch Processing: Manual strategies generally involve converting one email at a time. This dilemma makes it impractical for customers who want to transform a widespread quantity of emails into a batch.
  • Risk of Human Error: Given the repetitive nature of the manner, there can be an expanded chance of human errors. Mistakes might also additionally arise sooner or later of the guide choice of emails or saving them inside the desired format.

Automated Method: WholeClear Outlook to PDF Converter Software

For bulk conversions, the WholeClear PST to PDF Converter Solution provides a more efficient approach. This advanced utility can export single and multiple PST files into PDF format. The app can work with all Windows OS versions, such as Windows 11, Windows 10, Windows 7, Windows 8, Windows 8.1, Windows 2000, Windows Vista, Windows XP, etc. The app also supports all MS Outlook versions, such as Outlook 2002, Outlook 2003, Outlook 2007, Outlook 2010, Outlook 2013, Outlook 2016, and Outlook 2019. There is no need to install any further software to convert Outlook emails to PDF format.

  • Use a reliable third-party tool like the Best WholeClear PST to PDF Converter for Windows.
  • Add the Outlook PST file to the tool.
  • Preview and select the emails for export.
  • Choose PDF as the export format and configure advanced settings.
  • Select the target location and initiate the export process.

Key Features of the Automated Solution:

  • Efficient conversion of PST emails to PDFs with attachments
  • Advanced scanning options include Quick Scan and Advance Scan.
  • Batch export multiple Outlook PST files to PDF.
  • Date filter for selective folder migration.
  • Email forensic support with a seamless examination of PST files
  • Removal of email encryption using SMIME and OPENPGP
  • Sorting and rearranging Outlook data items by attributes
  • Work with all Windows OS versions, whether they’re new or old.
  • Provide a free trial version to every user.


While Outlook is a powerful electronic mail purchaser, accessibility issues spark off the need to transform emails into PDFs. The guide technique is possible for some emails; however, for bulk conversions, the automated answer is essential. The recommended conversion device stands proud for its performance in exporting Outlook emails to PDF, making it an entire choice for customers with severe desires, which includes attachment export.